- The elections to the Executive Committee shall be held concurrently in each Institution (*) or organisation, on the basis of applications submitted by Union members of the Institution (*) or organisation (**). If necessary, in particular in the case referred to in paragraph 5, an Executive Committee by‑election may be organised to appoint new Executive Committee members coming from one or more Institutions (*) for the remainder of the term of office.
Elections to the Audit Board and the Disputes Board shall be held in all the Institutions (*) and organisations, for which joint candidates shall be put forward.
The terms of office of the bodies to be renewed shall be automatically extended until the newly elected bodies are constituted. Their competence shall however be limited to current or urgent business.
Any person whose subscription payments are in order and who has been a member of the Union Syndicale – European Public Service – Brussels for six months at the date of the General Meeting may stand for election to the Executive Committee and to the Audit Board; any person whose subscription payments are in order and who has been a member for at least three years may stand for election to the Disputes Board. A period of earlier membership of another trade union belonging to the Union Syndicale Fédérale shall be taken into account in the verification of the conditions for eligibility.
Whenever a new Member State accedes to the European Communities, the conditions for eligibility laid down above shall not apply to Union members from that Member State during the year which follows that accession.
- At least twenty days before the statutory General Meeting, the outgoing Executive Committee shall make a call for candidates to all members of the Union. Applications shall be submitted, and, if applicable, withdrawn, at the latest before the close of the General Meeting.
Elections shall be held within 30 working days of the statutory General Meeting, without prejudice to the provisions set out in the following subparagraph.
When the call for candidates cannot be sent within the period laid down in the first subparagraph, in particular when the decision to hold elections must be taken by the General Meeting itself, the deadline for declaring candidacy shall be set by the General Meeting itself, in compliance with the minimum period of 20 days starting from the dispatch of the call for candidates. In that case, elections shall be held within 30 working days following the deadline for declaring candidacy.
The General Meeting shall appoint an Electoral Bureau, consisting of an uneven number of members of the Union who are not candidates, with a minimum of 7 and a maximum of 13, which shall be responsible for holding the elections and announcing the results. In the case of a by‑election to the Executive Committee, the Electoral Bureau shall consist of an uneven number of members of the Union who are not candidates, with a minimum of 5 and a maximum of 7, of whom 4 must belong to the Institution (*) or organisation concerned. The General Meeting shall appoint the Chair of the Electoral Bureau from among the members of that Bureau.
All members of the Union whose subscription payments are in order shall have the right to take part in the elections to the Union’s statutory bodies. The register of voters shall be adopted on the date of the last meeting of the Executive Committee prior to the General Meeting.
The number of candidates per Institution (*) for election to the Executive Committee must be at least:
- Commission 16;
- General Secretariat of the Council 7;
- European Economic and Social Committee / Committee of the Regions 2;
- Eurocontrol 4;
- European external action service 5;
- European Schools
Elections to the Executive Committee may be held only if the total number of candidates is 31 or more.
Elections to the Audit Board may be held only if the total number of candidates is 8 or more.
Elections to the Disputes Board may be held only if the total number of candidates is 12 or more.
- The seats on the Executive Committee shall be allocated as follows (*):
- Commission 13;
- General Secretariat of the Council 6;
- European Economic and Social Committee/Committee of the Regions (*) 1;
- Eurocontrol 3;
- European external action service 4;
- European Schools :
Where the number of applications submitted in one or more Institutions would make it impossible to provide this representation, its (their) representation on the Executive Committee shall be reduced pro rata with a minimum of one seat, and the Institutions (*) or organisations which put forward proportionately more candidates shall occupy the post(s) thus made available; the candidates of the other Institutions which obtained the highest number of votes (*) shall then be elected.
In the event of a tie for the last allocated seat of an Institution or organisation on the Committee, priority shall be given to members of the sex less represented among those elected to the Institution or organisation and thereafter to the candidate who joined Union Syndicale first.
4. Of the 28 members of the Executive Committee, 8 at the most may be of the same nationality and no single nationality may have an absolute majority among the members of any Institution (*), unless that Institution (*) has a maximum of only three seats on the Executive Committee.If, in the ballot, more than8 candidates of the same nationality are elected or if more than half of the elected members of an Institution with more than three seats on the Executive Committee are of the same nationality, those of them who proportionately obtain the fewest votes shall withdraw in favour of the non‑elected candidates of other nationalities in the same Institution (*) who obtain the most votes.
This provision shall not apply if the number of candidates of other nationalities in the Institution concerned is not enough to fill the remaining places.
- In the event of the resignation of a member of the Executive Committee during his term of office, he shall be replaced by the non‑elected candidate in his parent Institution (*) who obtained the most votes, subject to the provisions set out in points 3 and 4. Failing this, with the consent of the section committee of the Institution concerned, the Executive Committee may include in the proceedings any other member of the Union, in accordance with Article X‑4, or organise an Executive Committee by‑election for the Institution (*) concerned.In the case of resignation of a member of the Audit Board or the Disputes Board in the course of their term of office, they shall be replaced by the non‑elected candidate who obtained the most votes.5a. Where following replacement by non-elected candidates in accordance with the previous subparagraph, the total number of full and alternate members of the Audit Board is fewer than 6 or the total number of members of the Disputes Board is fewer than 10, the Executive Committee may propose that a General Meeting elect, for the remainder of the mandate of body concerned, the missing members so as to arrive at the normal number of full members and alternate members.In that case the Executive Committee shall address to all members at least twenty days before the General meeting a call for candidates for the body or bodies concerned and the intimation of the General Meeting. shall mention the election(s). The candidates and their possible withdrawal shall be presented at the latest before the vote of the General Meeting. The General Meeting shall vote by raised hand, unless a member present requests a secret ballot.However, where the first General Meeting after achieving the threshold referred to in the first paragraph is a Statutory General Meeting, the alternative members shall be elected by all the members in accordance with the normal electoral procedure.
- Except in the case of election by the General Meeting itself in accordance with paragraph 5a, the elections shall take the form of both a postal ballot and the direct deposit of ballot papers in the ballot box placed in the polling station(s). The election shall be supervised and organised by the Electoral Bureau appointed by the General Meeting (Article IX‑4).
Each elector shall receive the list of candidates from his Institution (*)(**) or organisation for whom he may vote, indicating the maximum number of votes corresponding to the number of seats reserved for his Institution (*) or organisation on the Executive Committee. He shall also receive, for information, the list of candidates from the other Institutions (*) or organisations indicating the number of seats on the Executive Committee reserved for each of them.
Each elector may choose between postal voting and voting in person. The two methods of voting must ensure that:
- secrecy of the ballot is respected;
- a check is made on eligibility to vote;
- it is impossible to vote more than once.
For this purpose, each elector shall be duly informed of the exact arrangements for the two options:
- postal voting: envelopes, ballot papers, deadlines and means of dispatch;
- voting in person: communication of the location(s), date(s) and opening hours of the polling station(s).
- The Electoral Bureau shall firstly count in each Institution (*) and organisation the votes on the ballot papers placed in the ballot box(es) by the voters and secondly those on the postal voters’ ballot papers, sorted by Institution or organisation of employment, after opening the special double envelopes.
The Electoral Bureau shall draw up the minutes of the election proceedings and shall publish the results. These shall be notified in writing to all members of the Union.